Secure, collaborate, and work remotely with innovative solutions
Are small and medium-sized enterprises (SMEs) ready to face the challenges of digitalization? Securing sensitive data, ensuring remote collaboration, and maintaining productivity under all circumstances are increasingly pressing issues. Yet, many of them still operate with physical infrastructures that expose them to major risks. The COVID-19 crisis showed that companies that had adopted modern solutions were much more resilient in the face of the unexpected.
If this is not yet the case for you, it is not too late to act.
1. Secure your data: Is your physical server really secure?
Do you know where your data is located? If you still have a server in your office or company to store information, it might be time to think about what this implies. In case of theft, fire, or server failure, you risk losing crucial information. Worse still, if you do not regularly update the security of this server, you expose yourself to increasingly sophisticated cyber-attacks.
Concrete case: A fiduciary managed its data traditionally on a physical server. During an unexpected power outage, the company lost part of its client archives, jeopardizing its relationship with strategic partners. After this incident, it migrated to a modern solution where data is constantly backed up, encrypted, and accessible only by authorized employees. Result: increased security and regained peace of mind.
2. Collaborate in real-time, no matter where you are: The end of endless email exchanges!
How many times have you wasted time with endless email exchanges, or struggled to find the right file for an important meeting? Modern collaboration tools allow you to centralize all information, share files in real-time, and assign tasks directly from a single platform. Need to communicate quickly with a colleague? An instant message is enough. A document to modify? It is immediately accessible and editable online, without searching for a paper version.
Concrete case: A digital marketing agency implemented a collaborative platform where each team member can consult, modify, and comment on projects in real-time. Follow-up meetings are now organized via videoconference, allowing smooth and quick exchanges, even with colleagues abroad. Result: better responsiveness, fewer errors related to obsolete versions, and a more cohesive team.
3. Simplify remote work
With the pandemic, many companies had to urgently adapt to 100% remote work. But teleworking is not just a temporary solution: it is now a sustainable option for many SMEs. To work effectively remotely, companies need tools that facilitate access to resources, communication, and task management. Document management tools or messaging and videoconferencing solutions allow employees to stay connected wherever they are.
Concrete case: A legal consulting firm had to switch to remote work urgently. Within a few days, the team migrated to solutions that allow secure access to documents, videoconferences with clients, and remote task management. Thanks to an adapted infrastructure, the company not only maintained its activity but also managed to strengthen cohesion with its dispersed teams.
4. Back up your data for the smooth running of the business and to benefit from it
All experts agree that exploiting business data represents a real competitive advantage. SMEs that leverage their data achieve better performance. They make more informed and faster decisions and can implement them more easily. However, no data exploitation is possible without proper centralization and management. By migrating their information to the Cloud, SMEs thus begin to create a data-driven corporate culture.
Concrete case: During floods in a city, a law firm saw its premises flooded. Fortunately, its data was backed up on a modern, secure, and remotely accessible solution. Within hours, the team was able to resume its activity, even without access to physical offices. Without this solution, the firm would have had to stop its services for several days, thus losing crucial work opportunities.
5. Reduce your costs and gain flexibility
Did you know that modern solutions can save you money? By replacing costly physical infrastructures with online services, you reduce maintenance, storage, and administration costs. You only pay for what you use and benefit from total flexibility: add or reduce services according to your needs. No more heavy investments and unexpected costs!
Concrete case: An SME in the accounting sector used an on-site server to manage its clients' files. The company migrated to an online solution that allows it to save on the purchase of new servers and avoid maintenance costs. Moreover, staff can now access client documents from anywhere, facilitating remote work.
Take your SME to the next level!
SMEs that have anticipated changes in security, collaboration, and flexibility are those that have best adapted to the COVID-19 crisis and will continue to thrive in the coming years. If you have not yet taken the plunge, it is time to rethink your tools and infrastructures. From data security to real-time collaboration, to teleworking, modern solutions offer a real growth opportunity for your business.
Don't wait any longer: take your SME to the next level and secure its future! Contact an expert.
